ABRA Auto Body & Glass

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Office Coordinator

Office Coordinator

Work Address 
..
Requisition ID 
2018-8154
Work Location 
US-PA-Philadelphia

More information about this job

Overview

The Office Coordinator will be responsible for office coordination/management functions for ABRA’s Corporate Headquarters (Central Services). The position also provides administrative support and handles a wide variety of special projects as requested while interfacing with all levels within the organization.   

Responsibilities

  • Serve as the coordinator of functional needs in the corporate office including office equipment, recycling program, vending/coffee programs, mailing supplies & distribution.  The position serves as the primary liaison with the Real Estate Department. Manages the budget for office expenses.
  • Assist in assigning space for new hires/positions and moves within the office.  Ensure that each new hire’s work area is set up by their first day of employment.

 

  • Collaborate with the building’s property management team to establish an appropriate cleaning & maintenance schedule, and schedules events for employees to clean their personal work spaces.  Ensure that all office areas are clean and free of safety hazards and employees are knowledgeable about emergency procedures. 

 

  • Order and maintain supplies for break rooms, conference rooms, copy/mail rooms, etc.

 

  • Keep corporate phone lists updated and assists IT department in telephone administration processes. Route voicemails to individuals daily from the company voicemail box.

 

  • Assist in coordinating employee events, ordering food, etc. 
  • May provide back-up support for various departments on projects such as copying/mailing, travel arrangements, shipping, etc.
  •  Perform other duties as required to successfully meet the needs of the business.

Qualifications

  • High School Diploma or Equivalent required
  • 1 to 3 years relevant experience
  • Proficient intermediate Microsoft Office skills required (specifically MS Word and MS Excel)
  • Must have excellent communication and organizational skills
  • Must be professional, positive and have a team-oriented approach
  • Must have a strong history of good judgment and independent problem solving
  • Vendor Management experience strongly preferred